Quarterly Financial Report for the Quarter ended September 30, 2011

1. Introduction

This quarterly financial report has been prepared by the management of the Transportation Appeal Tribunal of Canada "TATC" and Transport Canada as required by section 65.1 of the Financial Administration Act and in the form and manner prescribed by Treasury Board Accounting Standard 1.3.  This quarterly report should be read in conjunction with the Main Estimates and Supplementary Estimates.

1.1 Authority, Mandate and Program Activities

A summary description of TATC's program activities can be found in Part II of the Main Estimates.

1.2 Basis of Presentation

This quarterly report has been prepared by management using an expenditure basis of accounting.  The accompanying Statement of Authorities includes TATC's spending authorities granted by Parliament and those used by the Tribunal consistent with the Main Estimates and Supplementary Estimates for the 2011-2012 fiscal year.  This quarterly report has been prepared using a special purpose financial reporting framework designed to meet financial information needs with respect to the use of spending authorities.

The authority of Parliament is required before monies can be spent by the Government.  Approvals are given in the form of annually approved limits through appropriation Acts or through legislation in the form of statutory spending authority for specific purposes.

When Parliament is dissolved for the purposes of a general election, section 30 of the Financial Administration Act authorizes the Governor General, under certain conditions, to issue a special warrant authorizing the Government to withdraw funds from the Consolidated Revenue Fund. A special warrant is deemed to be an appropriation for the fiscal year in which it is issued.

TATC uses the full accrual method of accounting to prepare and present its annual departmental financial statements that are part of the departmental performance reporting process and published in the Departmental Performance Report.  However, the spending authorities voted by Parliament remain on an expenditure basis.

This quarterly report has not been subject to an external audit or review.

2. Highlights of Fiscal Quarter and Fiscal Year to Date (YTD) Results

2.1 Statement of Authorities

The statement (attached at the end) illustrates authorities used for the quarter as well as authorities used to date for both the current and previous fiscal year. TATC's authorities available for use at the end of the second quarter of 2011-2012 decreased by approximately $2,000 when compared to the same quarter of the previous fiscal year. This is explained by a decrease of the operating expenditures (vote 65) by approximately $8,000, and an increase of the statutory authorities available for use for employee pay benefits by approximately $6,000.

The authorities used during the second quarter of 2011-2012 for program expenditures and statutory items were approximately $52,000 higher than in the same quarter of 2010-2011. This increase can be explained by a higher volume of Review Hearings that led to an increase in expenditures on such items as professional services and transportation.

This statement also illustrates that the authorities used in the second quarter of 2011-2012, expressed as a percentage of authorities available for the whole year, were higher than in the second quarter of 2010-2011. Approximately 33% of authorities available for use were expended during the second quarter of 2011-2012, whereas only 30% were expended in the second quarter of 2010-2011.

2.2 Statement of Departmental Budgetary Expenditures by Standard Object

In the quarter ended September 30th, 2011 total expenditures of the TATC were up by approximately $52,000 when compared with the same period of 2010-2011. This is primarily the result of:

  • Increase in personnel expenditures by $25,500: This variance is explained by an additional term position to assist in the additional workload pressures under the Review and Appeal Hearing's program.  
  • Decrease of information expenditures by $8,200: This variance is explained by a review into the Tribunal's subscriptions to legal periodicals. As a result, there was a decrease in information expenditures.
  • Increase of professional services expenditures by $33,000:  Several positions remained vacant. At the same time, there was an increase in the number of Review and Appeal Hearings. As a result, professional services expenditures increased as internal resources of TATC were insufficient to keep up with the volume of Review and Appeal Hearings.

All other variances in expenditures by standard object were in line with spending patterns of previous years.

3. Risks and Uncertainties

Transportation Appeal Tribunal of Canada's Report on Plans and Priorities (RPP) identifies the current risk environment and the Tribunal's key risk areas to the achievement of its strategic outcomes.  Within this context, specific financial risks relative to the second quarter include the following: 

Budget 2010 announced that the operating budgets of departments would be frozen at their 2010-2011 levels for fiscal years 2011-2012 and 2012-2013.  There is a risk that Transportation Appeals Tribunal of Canada's capacity to address emerging financial pressures will decrease as a result of these cost containment measures.  The Transportation Appeal Tribunal of Canada has implemented strategies to manage the operating budget freeze within the Tribunal, including expenditure restraint in discretionary spending and re-allocation of planned spending from lower to higher priorities.

4. Significant Changes in Relation to Operations, Personnel and Programs

In 2011-2012 the Tribunal's activities remained substantially the same as in the previous year.  However, there is an increase in the number of Review and Appeal Hearings, which can be attributed to the Marine sector.

Approved by:

Richard Hall,
Chairperson, TATC
Ottawa, Canada 

André Morency,
Chief Financial Officer, Transport Canada
Ottawa, Canada

Statement of Authorities (unaudited) (in dollars)

  Fiscal year 2011-2012
Total available for use for the year ending March 31, 2012 * Used during the quarter ended
September 30, 2011
Year to date (YTD) used at quarter-end
Vote 65 - Operating expenditures 1,284,898 439,814 749,035
Budgetary statutory authorities: Employee Benefit Plan 129,762 32,440 64,881
Total authorities 1,414,660 472,254 813,916
  Fiscal year 2010-2011
Total available for use for the year ended March 31, 2011 * Used  during the quarter ended
September 30, 2010
Year to date (YTD) used  at quarter-end
Vote 65 - Operating expenditures 1,292,701 400,184 654,834
Budgetary statutory authorities: Employee Benefit Plan 123,879 20,646 51,616
Total authorities 1,416,580 420,830 706,450

*Includes only Authorities available for use and granted by Parliament at quarter-end.

Departmental Budgetary Expenditures by Standard Object (unaudited) (in dollars)

Expenditures Fiscal year 2011-2012
Planned expenditures for the year ending March 31, 2012 Expended during the quarter ended September 30th, 2011 Year to date used  at quarter-end
Personnel 850,660 210,822 416,030
Transportation and communications 122,000 36,980 85,956
Information 27,000 7,910 8,105
Professional and special services 357,000 197,372 278,172
Rentals 24,000 13,901 18,870
Repair and maintenance 6,000 105 105
Utilities, materials and supplies 28,000 3,923 4,917
Acquisition of machinery and equipment - - 520
Other subsidies and payments - 1,241 1,241
Total gross budgetary expenditures  1,414,660 472,254 813,916
Expenditures Fiscal year 2010-2011
Planned expenditures for the year ending March 31, 2011 Expended during the quarter ended September 30th, 2010 Year to date used  at quarter-end
Personnel 852,580 185,293 361,929
Transportation and communications 115,000 41,274 59,599
Information 30,000 16,137 16,137
Professional and special services 359,000 164,400 214,952
Rentals 24,000 6,130 10,907
Repair and maintenance 8,000 533 533
Utilities, materials and supplies 28,000 7,063 8,647
Acquisition of machinery and equipment - - 32,454
Other subsidies and payments - - 1,292
Total gross budgetary expenditures 1,416,580 420,830 706,450